Case Studies

Here are some examples of bookkeeping, accountancy and financial management systems we've put in place and continue to manage.

You'll see that we're flexible and that we can offer a fantastic range of skills and services to meet clients' real needs - and save you money, time and hassles.

Of course you're 100% welcome to ask us for contact details, if you'd like to check that our clients are happy with our services.

Mercury Search and Selection

Mercury Search and Selection Pty Ltd is a medium size national organisation with 25 employees offering Recruitment Consulting Services, Online Police Checks and Online HR tools.

• Integrated Payroll with the accounting system to improve reporting and save time. Including reconciliation of Annual Leave Entitlement and Superannuation.
• Daily sales invoicing and streamlined the monthly subscription invoicing.
• Process and pay bills.
• Manage payroll including superannuation and year end compliance.
• Manage GST compliance and lodge BAS.
• Cash Flow Management, Daily Bank Reconciliation and monthly Credit card reconciliation.
• Improved daily cash flow by introducing various accounting policies.
• Calculate Bonus and Commissions
• Requested various changes to the online Police check invoice system that removed 4 days a month of processing.
• Import sales information from the online sales system to the accounting software to remove double handling and opportunity for data entry error.
• To remove the risk of services not being invoiced to clients, I introduced external sales system reconciliation which saved the organised in excess of annual sales of $100,000.
• Provide Weekly Sales reports to the sales team.
• Drastically improved profit margin by introducing departmental Profit and Loss and by refining the financial reports to gain a better understanding where the money was coming from and going to.
• Redesign invoice templates.
• The introduction of Monthly Balance Sheet account reconciliations.
• Upon request prepare and analyse reports to support management team achieve their sales and profit objectives.
• Monitor the health of the company by the introduction Quarterly financial Key Performance Indicator Report including advising when idle cash month is available to further invest in the company.
• Provide the General Managers of each department a monthly Profit and Loss report.
• The introduction to debt collection policy procedure to avoid bad debts. Average days went from 95 days to 48 days.
• Introduced Corporate Amex Creditcards to reduce compliance requirements.
• Remove various activities to reduce ATO compliance and inefficiencies.
• Process the accounts in accordance with relevant tax and statutory regulations.
• Prepare annual accounts for your Tax Accountant that saved the client money by ensuring reports are correct the first time round.

Harvey Publicity

Harvey Publicity Pty Ltd is a publicist and image maker for clients in the services sector, representing top restaurateurs, resorts, architects and fashion brands with 6 employees.

• Improved profit margin by introducing monthly profit and Loss and by refining the financial reports to gain a better understanding where the money was coming from and going to.
• Introduced 2 week Cash Flow forecast.
• Daily Debt Collection.
• Daily sales invoicing including disbursement invoices.
• Process and pay bills.
• Manage payroll including superannuation and year end compliance.
• Manage GST compliance and lodge BAS.
• Cash Flow Management, Daily Bank Reconciliation and monthly Credit card reconciliation.
• Improved daily cash flow by introducing various accounting policies.
• Remove various activities to reduce ATO compliance and inefficiency.
• Process the accounts in accordance with relevant tax and statutory regulations.
• Prepare annual accounts for your Tax Accountant that saved the client money by ensuring reports are correct the first time round.
• Transferred the accounting data from MYOB to QuickBooks to have access to flexible financial reporting and further automate processes.

Wellbeing Chiropractic Clinic, Hawthorn

• Review and clean up accounting systems database, which had not been set up correctly
• Purchase and install a Quickbooks upgrade
• Collect paperwork for offsite bookkeeping
• Process sales summaries and credit invoices into Quickbooks Plus
• Process pays
• Reconcile bank accounts
• Reconcile credit cards
• Lodge BAS Statements via the internet
• Establish systems and monitor profit and loss reports and balance sheet to ensure no transactions are missing
• Complete year end reconciliations of all accounts
• Evaluate and provide summary notes on quarterly financial outcomes reports
• Regularly email financial management reports to business owner
• Ensure all legal requirements are complied with (Group Certificate summaries, WorkCare, etc.)
• Prepare 2 year cashflow budget
• At year end, prepare financial reports for tax accountants. Save client money by ensuring reports are correct the first time round!

Tishe Fine Jewellery, St. Kilda Road, Melbourne

• Design of an accounting system to control, record and report on transactions
• Extract financial, job costing and sales trend reports
• Collect and process sales and creditor invoices (quarterly, to meet client's needs)
• Process payments and deposits
• Complete bank reconciliations
• Lodge BAS statements
• Develop and monitor a 2 year profit and loss forecast report and a cash flor budget
• Summarise quarterly activities and profitable job reports
• At the end of each financial year, summaries Key Performance Indicators to highlight financial performance compared with previous year

Greenline Organic Delivery, Thomastown

• Set up MYOB Premier to manage daily transactions in an online business
• Collect and process paperwork weekly
• Receive weekly pay email and process pays directly to employees' bank accounts
• Process summary of sales information from sales database established by us
• Reconcile bank accounts, Barter Card and credit card transactions
• Prepare monthly financial performance summary
• Manage creditors' queries
• Prepare accounts for taxation accountant

Direct Mail Solutions, Braeside

• Designed MYOB Accounting Plus to automate daily transactions to enable the business to obtain the financials they require
• Reduced bookkeeper's hours per week from 24 hours to 8 hours per week
• Trained and monitored bookkeeper throughout the settling in of new processes
• Introduced and commissioned a computerised quote to production order to invoice process
• Wrote easy-to-follow Procedures Manual
• Attend the business quarterly to overview that quarter's business transactions, ensure all are correct, and reconcile accounts to avoid any end-of-year rush
• Lodge BAS statements
• Produce and summarise financial management reports
• Prepare accounts ready for the company's taxation accountant

Contempo, Reservoir

• Set up and commissioned an MYOB accounting system
• Designed MYOB forms - Quotation, Store Picking Slip, Sales Invoice
• Initiated system to deal with Consignment Stock
• Initiated a very cost-effective procedure to import and export sales invoice information by items from MYOB to product labels required by customers
• Trained staff to import creditor information to MYOB, thus avoiding double-handling of data entry and achieving cost savings

Windsor Castle Hotel

• Assisted the hotel's bookkeeper, who was experiencing problems in setting up an accounting system to automate payment of credit invoices. Their existing practice was to process one bill payment at a time over the internet. We were able to apply our extensive knowledge of Quickbooks and MYOB, to set-up the accounting system to process all bill payments within 1 minute rather than 3 hours per week. We set up correct procedures and trained their staff in simple procedures that are fast and effective!

We're always there to assist your bookkeeper when they need extra support.

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