Case Studies

Wellbeing Chiropractic Clinic, Hawthorn

• Review and clean up accounting systems database, which had not been set up correctly.
• Purchase and install a Quickbooks upgrade.
• Collect paperwork for offsite bookkeeping.
• Process sales summaries and credit invoices into Quickbooks Plus.
• Process pays.
• Reconcile bank accounts
• Reconcile credit cards
• Lodge BAS Statements via the internet
• Establish systems and monitor profit and loss reports and balance sheet to ensure no transactions are missing.
• Complete year end reconciliations of all accounts.
• Evaluate and provide summary notes on quarterly financial outcomes reports.
• Regularly email financial management reports to business owner.
• Ensure all legal requirements are complied with (Group Certificate summaries, WorkCare, etc.)
• Prepare 2 year cashflow budget.
• At year end, prepare financial reports for tax accountants. Save client money by ensuring reports are correct the first time round!

Tishe Fine Jewellery, St. Kilda Road, Melbourne

• Design of an accounting system to control, record and report on transactions.
• Extract financial, job costing and sales trend reports.
• Collect and process sales and creditor invoices (quarterly, to meet client's needs).
• Process payments and deposits
• Complete bank reconciliations.
• Lodge BAS statements.
• Develop and monitor a 2 year profit and loss forecast report and a cash flor budget.
• Summarise quarterly activities and profitable job reports.
• At the end of each financial year, summaries Key Performance Indicators to highlight financial performance compared with previous year.

Greenline Organic Delivery, Thomastown

• Set up MYOB Premier to manage daily transactions in an online business.
• Collect and process paperwork weekly.
• Receive weekly pay email and process pays directly to employees' bank accounts.
• Process summary of sales information from sales database established by us.
• Reconcile bank accounts, Barter Card and credit card transactions.
• Prepare monthly financial performance summary.
• Manage creditors' queries.
• Prepare accounts for taxation accountant.

Direct Mail Solutions, Braeside

• Designed MYOB Accounting Plus to automate daily transactions to enable the business to obtain the financials they require.
• Reduced bookkeeper's hours per week from 24 hours to 8 hours per week.
• Trained and monitored bookkeeper throughout the settling in of new processes.
• Introduced and commissioned a computerised quote to production order to invoice process.
• Wrote easy-to-follow Procedures Manual.
• Attend the business quarterly to overview that quarter's business transactions, ensure all are correct, and reconcile accounts to avoid any end-of-year rush.
• Lodge BAS statements.
• Produce and summarise financial management reports.
• Prepare accounts ready for the company's taxation accountant.

Contempo, Reservoir

• Set up and commissioned an MYOB accounting system.
• Designed MYOB forms - Quotation, Store Picking Slip, Sales Invoice.
• Initiated system to deal with Consignment Stock.
• Initiated a very cost-effective procedure to import and export sales invoice information by items from MYOB to product labels required by customers.
• Trained staff to import creditor information to MYOB, thus avoiding double-handling of data entry and achieving cost savings.

Windsor Castle Hotel

• Assisted the hotel's bookkeeper, who was experiencing problems in setting up an accounting system to automate payment of credit invoices. Their existing practice was to process one bill payment at a time over the internet. We were able to apply our extensive knowledge of Quickbooks and MYOB, to set-up the accounting system to process all bill payments within 1 minute rather than 3 hours per week. We set up correct procedures and trained their staff in simple procedures that are fast and effective!

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